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Bid Title: Food Management Services for the Chisago County Jail
Category: Advertisement for Bids
Status: Closed

The purpose of this Request for Proposals (RFP) is to solicit proposals from responsible vendors to provide Food Management Services for the Chisago County Jail. It is anticipated that any contracts resulting from this RFP would commence on January 1, 2019, and continue through December 31, 2021, with an option to extend the contracts for three (3) additional one (1) year contract extensions.

Food Management Services include, but are not limited to, providing all food, beverage, labor, management and materials to feed inmates and staff at the Chisago County Jail located in Center City, Minnesota. The maximum inmate capacity at the Chisago County Jail is one hundred twenty five (125). The Chisago County Jail is currently staffed to house an inmate population of no more than eighty (80).

Please see the attached RFP for the specific numbers of meals/snacks served at the Chisago County Jail from January 1, 2017 to December 31, 2017 and May 23, 2018 to August 23, 2018.  

RFP Issued  =  September 25, 2018
Deadline for Submitting a Question  =  October 8, 2018
Proposal Due Date  =  October 22, 2018
Completion of Proposal Evaluations  =  November 5, 2018
Completion of Contract Negotiations  =  November 26, 2018
Food Management Services Begin  =  January 1, 2019

Your proposal must be prepared in compliance with this RFP and include the information required in Section XIV. Failure to comply with all provisions of this RFP may result in your proposal being disqualified.

Proposal Deadline:  Proposals must be received by 2:00 p.m. Central Day Light time on October 22, 2018. The Proposer must submit three (3) proposals:  one (1) complete original proposal (marked as original), plus two (2) complete copies. Any proposal received after the time stipulated will not be considered, and will be rejected or returned to the Proposer.

Proposals must be sealed and clearly marked "Food Management Services for the Chisago County Jail" and addressed to:  Chisago County Board of Commissioners, Attn:  Chase Burnham, Chisago County Government Center, 313 North Main Street, Room 174, Center City, Minnesota 55012. Proposals will be opened and data contained in the proposals will be disclosed in accordance with the requirements of Minn. Stat. 13.591.

Trade secret data that Proposer wishes to protect during and after the evaluation process must meet the definition and classification in Minn. Stat. 13.37. Proposers must invoke the protections of this section prior to or upon submission of the data, and identify the data and state the reasons why protection is sought.

Proposers must submit proposals that are complete, thorough, and accurate. Brochures and other similar material may be attached to the proposal, but may not be used by the evaluation team in determining the extent to which the proposal is responsive or complete.

Publication Date/Time:
9/25/2018 12:00 AM
Closing Date/Time:
10/22/2018 2:00 PM
Contact Person:
Chase Burnham, Clerk to the County Board of Commissioners
FACILITY TOUR. Upon request by Proposer and in arrangement with the Jail Administrator or his/her designee, a tour of the Chisago County Jail kitchen and supply area will be conducted. Chisago County strongly urges all Proposer's to tour the facility before submitting a proposal to ensure adequate knowledge of equipment and facilities.

QUESTIONS. Questions are permitted and written answers will be provided. All official answers or positions of Chisago County will be stated in writing.

Questions concerning this RFP should be submitted in writing by October 8, 2018 to Chase Burnham, Clerk to the County Board of Commissioners. Please include the page number and section number for each question. Questions may be submitted by letter or e-mail to Phone calls will NOT be accepted for question submission.

REVISIONS TO RFP. Revisions or interpretations made by Chisago County will be by addendum issued prior to the date set for the proposal deadline. Any explanation desired by Proposer's must be requested from the County's authorized representative in writing, and if an explanation is necessary, a reply will be made in the form of an addendum.

Information obtained from unauthorized representative, agent, or employee of Chisago County or any other person will be affect the risks or obligations assumed by the Proposer or relieve the Proposer from fulfilling any of the conditions of the resulting contract.

For purposes of this RFP, the County's authorized representative is Chase Burnham.

Related Documents:

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